HubX Chose HRPanda to Accelerate and Scale Their Hiring
Aug 8, 2025
HubX
Founded in 2022, HubX is a technology company known for its globally popular AI-based applications that make life easier for millions of people.
With its rapidly growing mobile apps, HubX has become one of the fastest-growing tech companies, building an ecosystem that reaches over 300 million users in more than 170 countries through its autonomous studios + central hub architecture and a wide range of applications across different verticals.
They have a team of 250 people developing next-generation, industry-leading apps such as the AI-powered chatbot Nova, DaVinci which enables users to generate visuals via artificial intelligence, and PlantApp, capable of recognizing more than 100,000 plant species.
ATS Usage and Talent Management
HubX is a meticulous and systematic team when it comes to bringing new talent into its tech powerhouse. Aware of the transformation driven by artificial intelligence and human resources, this strong team needed an ATS that would match their vision not only in technological growth but also in talent management.
HubX’s System Transition
The legacy ATS they had used for years was no longer sufficient for a fast-growing company like HubX. Factors such as an interface and experience that did not meet HubX’s quality standards, manual processes, weak candidate experience, slow product development, and a lack of AI awareness drove HubX to seek a new ATS. HubX approached this transition not merely as a system or product change, but as a strategic necessity.
What Challenges Did They Face?
Before implementing this system change, the company encountered several obstacles. Some of these challenges included:
Lack of Process Control: The existing product struggled to provide data on whether candidates progressed through different stages, their journey through those stages, and approval processes.
Invisible Data: It was not possible to measure key metrics such as where processes were getting stuck, how long they were taking, and which stages were being skipped.
Customization Issues: Even adding a simple field required technical support, which slowed down processes.
Authorization Confusion: Everyone had access to the system at all levels, leading to security risks and confusion.
Poor UI/UX: The outdated interface delayed new user adaptation, failed to meet modern standards, and increased the need for training.
A New Beginning with HrPanda
To overcome these barriers, HubX needed a new partner — and that’s when they met HrPanda. After a demo and a few meetings, the process evolved into more than just a system change; it became a growth strategy for HubX. The product aligned perfectly with the high-quality HR process that HubX had already envisioned.
What HubX Gained with HrPanda
Modern and Seamless Candidate Experience
– Improved Candidate Experience: HrPanda aims not only to enhance the experience of its partners but also that of the candidates applying to those partners. As they work with teams that share this awareness, the experience continues to improve and become more tailored.
Role-Based Access
– Clear Authorization: Teams can now be involved in the process; they can only view their own workflows, while managers can monitor the entire process end-to-end.
Fully Customizable Processes
– “We built a hiring process from scratch for our design team in just one day.” Process steps, evaluations, approvals, and automations were all configured to meet HubX’s specific needs.
Data-Driven Management
– Real-time reports are now available for metrics such as stage-based durations, acceptance/rejection rates, and the number of daily applications and interviews.
Proactive Customer Success
– The HrPanda team worked hand-in-hand with the HubX team, simplifying the process through rapid support and solutions.
User-Friendly Interface
– Clean, intuitive Kanban, list, and table views, powerful filtering tools, and personalized dashboards accelerated user adoption.
The interface and user experience are very modern. We adapted to the system quickly, and getting started was extremely easy. Working with a supportive team that responds promptly to our requests and questions has been a major advantage for us. Including the team in the process and assigning the necessary permissions was seamless. The filtering features in particular, and being able to manage all steps of the recruitment process from a single platform, have made things significantly easier for us.
HubX, People & Culture Team
AI, HubX, and HrPanda
AI is transforming recruitment processes. Both HrPanda and HubX are aware of this transformation. That’s why they are working together, guiding the development of AI features collaboratively. Most recently, AI-powered filtering, candidate data completion, and text-based search features were added to HrPanda. These features are always developed in collaboration with customers through continuous feedback.
HrPanda’s Product Development Process and Future Plans
HubX’s recruitment process is no longer just fast; it has become data-driven, flexible, scalable, and customizable.
After smoothly transitioning and updating all processes to HRPanda, the partnership and experience are now set to move even further with the development of candidate reports, automated AI processes, automation, and advanced filters.
Thanks to HrPanda, HubX’s recruitment process has become not only easier but also more enjoyable and the journey of growing together continues.
